PRIVACY
Privacy and Cookie Notice
This notice explains how Polyák Events Kft. processes the personal data of website visitors, enquirers and people requesting a proposal.
Effective: 25 September 2026.
1. Data controller
Polyák Events Kft.
Registered office: 6000 Kecskemét, Szitakötő utca 26., Hungary
Company registration number: 03-09-134604
Tax number: 29044054-2-03
Email: info@polyakborbirtok.com
Phone: +36 30 504 76 84
2. Scope and principles
This notice applies to processing carried out through polyakborbirtok.com and its testing subdomains.
We process only data necessary for a defined purpose and do not sell it. We use appropriate technical and organisational measures to protect data against unauthorised access, alteration, disclosure and loss.
3. Proposal requests and enquiries
We process data submitted through a form or direct message to respond, assess the requested date and service, and prepare a personalised proposal.
Data processed
Name, email address, phone number, adult and child guest numbers, planned date, event type, accommodation request, message, selected language, device category, submission page and timestamp.
Purpose
Communication, needs assessment, proposal preparation, date and capacity checks, and administration connected to the proposal.
Legal basis
Article 6(1)(b) GDPR: steps taken at the data subject’s request before entering into a contract. For general enquiries, our legitimate interest under Article 6(1)(f) GDPR in answering requests and keeping track of business communication.
Retention
If no contract is concluded, enquiry data is retained for no longer than one year after the matter is closed. If a contract or legal claim arises, data may be kept as necessary to perform the contract or until the applicable limitation period expires.
Providing data
We cannot prepare a proposal without the mandatory fields. We do not request children’s names or other identifying data in the proposal form.
4. Contractual and accounting data
If a booking and contract are made, we process the identification, contact, billing and event data required to perform the contract under Article 6(1)(b) GDPR.
Data contained in invoices and accounting records is retained for eight years to comply with the Hungarian Accounting Act.
5. Processors and recipients
Where necessary for our operation, the following categories of providers may access data:
Resend / Plus Five Five, Inc.
Delivery of emails generated by the form. Email addresses and message content may also be processed in the United States.
Google Ireland Limited / Google Workspace
Gmail-based communication and internal records and workflows connected to proposal requests.
Make.com / Celonis group
Structuring data from enquiry emails, capacity checks and automation supporting proposal preparation.
Hosting and infrastructure providers
Secure delivery of the website, content storage, logging and technical operation.
Meta Platforms Ireland Limited
Only with marketing consent: measurement of visits and conversion events using the Meta Pixel.
Some providers may process data outside the European Economic Area. In such cases we rely on valid transfer safeguards used by the provider, such as an adequacy decision, the EU–US Data Privacy Framework or standard contractual clauses.
6. Automated support
Make.com may extract fields from a proposal request, create a guest-number category, check available dates and support proposal generation. This is not solely automated decision-making producing legal or similarly significant effects; bookings and contracts are agreed with human involvement.
7. Cookies and similar technologies
The website uses local and session storage and, with consent, first-party traffic measurement and the Meta Pixel.
| Name | Type | Purpose | Legal basis | Duration |
|---|---|---|---|---|
| polyak_cookie_consent_v1 | Local storage | Remembering the selected cookie preference | Strictly necessary | Until the preference is changed or browser data is deleted |
| Meta Pixel (_fbp, _fbc and related identifiers) | Meta cookie / tracking code | Measuring page views and successful enquiries and evaluating campaigns | Consent | According to Meta’s current settings; typically up to 90 days |
| polyak_traffic_session_v1 | Session storage | Count one visit per browser tab | Consent | Until the browser tab is closed |
First-party traffic measurement and the Meta Pixel start only after “Accept analytics” is selected. The traffic database stores the time, public page, referring domain or campaign label and device category for up to 90 days, without names, email addresses, IP addresses or full referrer URLs. Successful enquiries are counted separately without contact details.
Consent can be withdrawn at any time using the “Cookie settings” button at the lower left of the screen. Withdrawal does not affect processing already carried out lawfully.
The Meta Pixel may transmit data associated with IP address, browser, device, visited page, time and the Lead event to Meta. Meta’s own privacy notice contains further details.
8. Technical logs
The website and its infrastructure providers may process technical log data, such as IP address, timestamp, requested route and browser or device information, for security, troubleshooting and operation. The basis is our legitimate interest under Article 6(1)(f) GDPR in operating a secure website. Logs are retained only for as long as needed to investigate faults and maintain security.
9. External links
Google Maps, Instagram and Telegram open only after you click their links. Processing on those services is controlled by the relevant provider; please read their privacy notices.
10. Your rights
- Request information and access to your data.
- Request rectification, erasure or restriction of processing.
- Object to processing based on legitimate interests.
- Request data portability where the legal conditions apply.
- Withdraw consent at any time for future processing.
- Send requests to info@polyakborbirtok.com. We normally respond within one month and may reasonably verify your identity.
11. Complaints and remedies
If you believe our processing infringes your rights, please first contact info@polyakborbirtok.com so we can investigate.
You may also complain to the Hungarian National Authority for Data Protection and Freedom of Information (NAIH): 1055 Budapest, Falk Miksa utca 9–11.; postal address: 1363 Budapest, P.O. Box 9.; email: ugyfelszolgalat@naih.hu; website: naih.hu. You may also seek a judicial remedy.
12. Changes to this notice
We update this notice when our services, processing practices or the legal framework change. The current version is always available on this page.